Technology plays a major role in education at all levels. It also eats up a major part of a school’s annual budget. Tracking and monitoring your assets enables you to exercise greater control over their handling and expenditures.
Calculators, tablets, books, laptops, computers, televisions, smartboards, and more allow educators and students to gain the best experience during the school year. Using tracking software, you can better manage all of these items and more.
What is Education Asset Tracking Software?
Let’s be real for a moment. There are a lot of hands involved in necessary assets owned by the school, school board, stakeholders, etc. Hundreds and thousands of students and teachers are just trying to learn the best way possible – and they need the tools and resources to do it.
This means that maintaining thorough records and detailed inventory is crucial throughout the school year. Otherwise, how will you know what assets you have, who has it, etc? And when a large shipment of new IT equipment arrives, how will anyone know where it is when they need to find it? Who can they go to for access?
With an asset tracking software program, you can have a detailed record showing up-to-the-minute information about the item, who is responsible for it, and where it is located. This can be done as easily for individual items as well as large, bulk items.
How Education Asset Tracking Software Works
Let’s be real for a moment. There are a lot of hands involved in necessary assets owned by the school, school board, stakeholders, etc. Hundreds and thousands of students and teachers are just trying to learn the best way possible – and they need the tools and resources to do it.
This means that maintaining thorough records and detailed inventory is crucial throughout the school year. Otherwise, how will you know what assets you have, who has it, etc? And when a large shipment of new IT equipment arrives, how will anyone know where it is when they need to find it? Who can they go to for access?
With an asset tracking software program, you can have a detailed record showing up-to-the-minute information about the item, who is responsible for it, and where it is located. This can be done as easily for individual items as well as large, bulk items.
Education asset tracking software records detailed information about each item, such as its model number, name, manufacturer, and pictures, and assigns it to a storage area with a specific location. This ensures that you always know where to find your assets.
When a classroom, teacher, or student checks out a piece of equipment, the system marks the file, assigning responsibility for the item to that person.
The reports generated by the software provide a quick overview of the number of assets, their age, depreciation, and current location. This allows you to identify any surplus or need for assets, anticipate maintenance requirements, and plan for significant expenses resulting from depreciating equipment – all within moments. A centralized dashboard presents you with all sorts of additional capabilities.
The Benefits of Education Asset Tracking Software
Whether your school is a public or private elementary, middle, high school, college, university, or trade school, making the decision to implement an education asset-tracking software system can prove to be very beneficial.
Here are just a few of the highlighted benefits:
- Increase the security of your assets. Asset theft can cost schools a lot. Tracking and monitoring assets significantly reduces the likelihood of loss or theft. The system records details such as who had access to the item when it was checked out, returned, or damaged, providing you with a clear trail of information.
- Reduce your school spending. The more you keep track of your assets, the less likely you will have to purchase replacements for them. This minimizes the need to repurchase lost or forgotten assets, saving you time and money.
- Plan ahead for your spending. By monitoring your asset depreciation, you will have a good idea of when you will need to invest in another big purchase. This allows you to plan ahead and have money allocated accordingly.
- Easy reporting. End-of-year inventory and budget reporting is a cinch. A manual inventory of assets and the hassle of gathering them from all around the school is no longer necessary. Reporting is done in mere moments!
Keep in mind that these are just a few of the items that you will find yourself able to take advantage of when you begin tracking your education assets through a designated, well-designed software program.
Tracmor for your Education Asset Tracking Software Needs
There is so much to learn about how Tracmor’s education asset tracking software can be used within your organization — and how it can benefit your day-to-day operations. Let’s discuss it further. Contact Tracmor today at (760) 304-8900. Or, request a free quote online!
