Technology plays a major role in education at all levels. It also eats up a major part of a school’s annual budget. So finding a way to be able to track and monitor these assets allows you to have more control over how your assets are handled – and how you spend your money.

Calculators, tablets, books, laptops, computers, televisions, smartboards, and more allow educators and students to gain the best experience during the school year. Using tracking software, you can better manage all of these items and more. 

What is Education Asset Tracking Software?

Let’s be real for a moment. There are a lot of hands involved in necessary assets owned by the school, school board, stakeholders, etc. Hundreds and thousands of students and teachers are just trying to learn the best way possible – and they need the tools and resources to do it. 

This means that maintaining thorough records and detailed inventory is crucial throughout the school year. Otherwise, how will you know what assets you have, who has it, etc? And when a large shipment of new IT equipment arrives, how will anyone know where it is when they need to find it? Who can they go to for access? 

With an asset tracking software program, you can have a detailed record showing up-to-the-minute information about the item, who is responsible for it, and where it is located. This can be done as easily for individual items as well as large, bulk items.

How Education Asset Tracking Software Works

Let’s be real for a moment. There are a lot of hands involved in necessary assets owned by the school, school board, stakeholders, etc. Hundreds and thousands of students and teachers are just trying to learn the best way possible – and they need the tools and resources to do it. 

This means that maintaining thorough records and detailed inventory is crucial throughout the school year. Otherwise, how will you know what assets you have, who has it, etc? And when a large shipment of new IT equipment arrives, how will anyone know where it is when they need to find it? Who can they go to for access? 

With an asset tracking software program, you can have a detailed record showing up-to-the-minute information about the item, who is responsible for it, and where it is located. This can be done as easily for individual items as well as large, bulk items.

Education asset tracking software is designed to gather detailed information about each item. All the pertinent information, such as model number, name, manufacturer, depreciation class, a picture, and more is added to a created file. It is then assigned to a storage area and location within that area- so you will always know right where to find it. 

When a piece of equipment is checked out to a classroom, a teacher, or a student, the file will be marked as that person assumes responsibility for that item. 

Reports can show how many assets you have, their age/depreciation, and where they are at any given time. You can tell whether there is a surplus or a need, as well as if maintenance is required or if you foresee a big expense in the future due to depreciating equipment – all in a matter of moments. A centralized dashboard presents you with all sorts of additional capabilities. 

The Benefits of Education Asset Tracking Software

Whether your school is a public or private elementary, middle, high school, college, university, or trade school, making the decision to implement an education asset tracking software system can prove to be very beneficial. 

Here are just a few of the highlighted benefits: 

  • Increase the security of your assets. Asset theft can cost schools a lot. But when an item is being monitored and tracked, it is less likely to be lost or stolen. You will know who had access to the item, when it was checked out, when it was returned, if it was damaged, and so forth. 
  • Reduce your school spending. The more you keep track of your assets, the less likely you will have to purchase replacements for them. This reduces the likelihood that you will have to re-purchase items throughout the year because they were lost or maybe you just didn’t realize you had them. 
  • Plan ahead for your spending. By monitoring your asset depreciation, you will have a good idea of when you will need to invest in another big purchase. This allows you to plan ahead and have money allocated accordingly. 
  • Easy reporting. End-of-year inventory and budget reporting is a cinch. No longer will you have to run around the school trying to gather up everything and manually take inventory of your assets. Reporting is done in mere moments!

Keep in mind that these are just a few of the items that you will find yourself able to take advantage of when you begin tracking your education assets through a designated, well-designed software program. 

Tracmor for your Education Asset Tracking Software Needs

There is so much to learn about how Tracmor’s education asset tracking software can be used within your organization — and how it can benefit your day-to-day operations. Let’s discuss it further. Contact Tracmor today at 760-304-8900. Or, request a free quote online!